The Development Coordinator strengthens Heartland’s fundraising operations by supporting donor relations, data management, and the daily execution of development activities.
The Development Coordinator will provide key support to the Director of Development Operations, managing acknowledgments, data entry, scheduling, and follow-up to keep donor relationships timely.
While this position is housed within the Development Department, it may also assist the President’s Office with donor-related scheduling and event coordination as needed.
Primary Responsibilities
Donor Stewardship & Acknowledgments
- Process donations and ensure prompt acknowledgment letters and thank-you communications (email and mail).
- Coordinate with Development staff to maintain timely and personalized follow-up with donors.
- Assist with the production and mailing of donor updates, newsletters, and invitations. Build strong relationships with Freedom Rising Legacy Society members and mid-level donors ($1,000–$9,999). Serve as their main contact for information requests, updates, and stewardship communications. Fulfill brochure and legacy inquiries, share stories and impact materials, and maintain consistent, personalized outreach that deepens donor loyalty and helps identify future major and planned giving prospects.
Data & Operations
- Enter and maintain accurate donor records and interactions in Salesforce CRM.
- Track donor touchpoints, meetings, and stewardship actions for the VP of Development and Major Gift Officer.
- Manage returned mail, address updates, and data hygiene tasks to maintain clean records.
Scheduling & Coordination
- Schedule donor meetings, travel logistics, and event participation for the President and Development team.
- Manage internal deadlines and calendars for proposals, mailings, and campaigns.
- Assist with coordination of direct mail production and vendor timelines.
Event & Project Support
- Support logistics for development-related events, including donor receptions, briefings, and the annual Benefit Dinner.
- Assist with preparation of briefing materials, name badges, and follow-up correspondence.
- Help coordinate donor visits and small events in collaboration with program and communications staff.
- Cross-Department Collaboration
- Work closely with the Development & Data Manager on list segmentation, data pulls, and performance tracking.
- Support the Director of Development Operations, Special Assistant to the President and President with donor visit preparation and post-visit follow-up.
- Provide optional assistance to the President’s Office for donor-related scheduling or correspondence when requested.
Qualifications
- 2–4 years of experience in nonprofit administration, fundraising, or communications.
- Excellent attention to detail, follow-through, and organizational skills.
- Strong writing and interpersonal communication abilities.
- Excellent organizational skills and keen attention to detail
- Willingness to conduct outreach by phone
- Proficiency with Microsoft Office and familiarity with Salesforce CRM preferred.
- Ability to manage multiple deadlines and priorities in a fast-paced environment.
- Professional, trustworthy, and aligned with Heartland’s free-market mission.
Salary & Benefits
Starting salary is competitive and commensurate with experience. Performance reviews are conducted annually by the Director of Administration. The Heartland Institute also offers a comprehensive benefits package that includes health, HSA contributions, life insurance, covered fees for a 401(k) plan, and a generous paid time-off plan.
TO APPLY:
Qualified candidates should submit the following application materials in one PDF document:
- Resume
- Cover letter detailing your interest in the position and Heartland’s mission
Applications should be submitted to Dawn Currry via email: [email protected]
